Annual IC3 Conference & Expo
The Annual International Career & College Counseling (IC3) Conference & Expo is a hybrid gathering, held each August to bring together high schools and higher education representatives for a collaborative dialogue on issues that prompt solutions in career and college counseling practices. The conference features breakout sessions and networking opportunities for school leaders, counselors, teachers, university leaders, university admission representatives, and educational organizations to learn, connect, and build relationships. Each year, the conference highlights a new theme which focuses discussions and efforts for the future of career and college counseling, and the importance of IC3’s mission within the current landscape.
Annual IC3 Conference
24 & 25 August 2022 • Hyderabad International Convention Centre, Hyderabad, India
A Critical Initiative of the IC3 Movement’s Mission to Bring Counseling to Every School, the IC3 Regional Forums Are In-Person Events Organized by the IC3 Regional Committees and Bring Together Leadership and Staff From High Schools in Local Regions for a Focused Dialogue on the Significance of Career and College Counseling as an Integral Function in Schools. Hosted at Local High Schools, the IC3 Regional Forums Enable Access to Learning, Knowledge Creation and Sharing, and Networking Within the Community and With Global Universities for Hundreds of Schools That Have Limited Resources for Travel and Training of Their Principals, Teachers, and Counselors.
Through the IC3 Regional Forums, IC3 Institute, Annual IC3 Conference, and IC3 Live, the IC3 Movement Envision That Every High School Globally Will Run a Robust, Well-Resourced Career and College Counseling Office.
2023 Annual IC3 Conference
High School Delegates
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Learn from college and university admissions leaders around the world
Participate in a global dialogue on important issues such as access, affordability, career choices, and community engagement
Evaluate the long-term impact of your career and college counseling department and its role in raising your school’s reputation
University Delegates
Build relationships with high school leaders and counselors around the world
Gain insights into schools’ curricula and assessment frameworks in different regions
Explore the emerging landscape of national and international schools, and grow your institution’s reputation
Organization Delegates
Develop valuable relationships with leading regional and global high schools, and global higher education institutions
Elevate the visibility and reputation of your organization
Showcase your value-added solutions at a time when increasing numbers of high school students are searching for best-fit opportunities to pursue their education and career aspirations
Register
Registrations for the 2023 Annual IC3 Conference & Expo will open on 01 February
Registration Fees & Inclusions
In-person Attendance
- Pre-conference virtual networking on 22 August
- All events, sessions and networking on 24 & 25 August
- Your own exhibit table at the High School Exhibits on 25 August
- Access to IC3 Expo
- 2 lunches and 1 dinner
- Networking/refreshment breaks
- Mobile app
- Pre-conference virtual networking on 22 August
- All events, sessions and networking on 24 & 25 August
- Your own exhibit table at the University Exhibits on 24 August
- Access to IC3 Expo
- 2 lunches and 1 dinner
- Networking/refreshment breaks
- Mobile app
- Pre-conference virtual networking on 22 August
- All events, sessions and networking on 24 & 25 August
- Access to IC3 Expo
- 2 lunches and 1 dinner
- Networking/refreshment breaks
- Mobile app
- Pre-conference virtual networking on 22 August
- All events, sessions and networking on 24 & 25 August
- Your own exhibit table at the High School Exhibits on 25 August
- Access to IC3 Expo
- 2 lunches and 1 dinner
- Networking/refreshment breaks
- Mobile app
- Pre-conference virtual networking on 22 August
- All events, sessions and networking on 24 & 25 August
- Your own exhibit table at the University Exhibits on 24 August
- Access to IC3 Expo
- 2 lunches and 1 dinner
- Networking/refreshment breaks
- Mobile app
- Pre-conference virtual networking on 22 August
- All events, sessions and networking on 24 & 25 August
- Access to IC3 Expo
- 2 lunches and 1 dinner
- Networking/refreshment breaks
- Mobile app
Early registrants confirming in-person attendance will be given priority consideration, should a cap be placed on the number of in-person attendees permitted at the physical conference venue.
In-person events related to the 2023 Annual IC3 Conference & Expo will be in strict compliance with local and national laws and policies, as well as those imposed by IC3, the conference venue itself, and any other accommodation.
Should a delegate be unable to attend the conference in-person due to health and safety reasons, either self-imposed or related to policies imposed by IC3, the conference venue, or an external governing body, they will be expected to participate in a purely virtual capacity. In this case, university and organizational delegates will receive a refund for the difference in cost between in-person and virtual registration fees, rather than a full refund.
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Virtual Attendance
Delegates
Registration includes
- Pre-conference virtual networking on 22 August
- All events, sessions and networking on 24 & 25 August
- IC3 Expo (virtual)
- Mobile app
Registration for virtual attendance is non-refundable and delegates must participate in the 2022 Annual IC3 Conference in a purely virtual capacity. Delegates can request to change their status from "virtual" to "in-person" by contacting IC3. If a change in status is approved, additional registration fees will apply.
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Eligibility
Due to limited space, participants must register under the category of High School Delegate, University Delegate, or Approved Organization Delegate. In each category, registrants should be full-time permanent employees of the relevant entity.
Private or Independent counselors who work with high schools (but are not full-time employees of the high school) wanting to attend on behalf of and with their school's permission may be allowed to register, in the registration category of Approved Organization Delegates.
The heavily subsidized registration fees for high schools is exclusively for full-time employees (who are on the payrolls of the high school). This subsidized fee is not applicable and CANNOT be availed by private or independent counselors or firms working with the high school.
Are you eligible for an IC3 Scholarship? Click here to find out.
Changing Your Registration
If for any reason a registered delegate decides to change the status of their registration from in-person to virtual or vice-versa, contact us at info@ic3conference.com. If a change in status is approved, delegates must pay the difference in the registration fee or will receive a refund for the difference (as applicable). The deadline to alter the status of registration is 08 August 2022.
Transferring Your Registration
Delegates will be able to transfer their registration to another representative from their institution for a processing fee of 65 USD. The last date for this transfer is 08 August 2022, after which we will not be able to process transfer requests.
Next Steps After You Register
- Make a nomination for the IC3 Awards
- Prepare for the in-person University & High School Exhibits — ALL high school delegates and university delegates will have a table
- Consider joining us as a sponsor or partner
- Book a room at the conference hotel, or nearby accommodations.
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IC3 Scholarships
In line with IC3’s objective of making professional development accessible, the IC3 Scholarship Program aims to serve career and college counselors from under-resourced schools. Up to 100 scholarship recipients receive a waiver for the conference registration fee and a pre-conference workshop. Counselors may attend the Annual IC3 Conference in-person or virtually. For in-person participation, the scholarship may also cover flights and other accommodations.
Selection Criteria
To be considered for a scholarship, you must be a
- Full-time employee/counselor of a high school
- First-time attendee of any Annual IC3 Conference
*Full-time employees/counselors that have attended any of the IC3 Regional Forums are still eligible and encouraged to apply.
Application deadline: 30 June 2022
IC3 Engagement Grant for NGOs Serving Africa
The engagement grant provides social organizations serving African high schools the opportunity to participate in the Annual IC3 Conference.
Selection Criteria
To be considered for a scholarship, you must be a
- Full-time employee from an NGOs serving Africa in the education landscape
- First-time attendee of any Annual IC3 Conference
Application deadline: 30 June 2022
Health & Safety
The health and safety of our community are paramount. We are committed to maintaining a safe in-person event experience for all participants.
General Health & Safety Protocols
All delegates attending in-person must submit either a negative COVID-19 RT-PCR test report (not exceeding 48 hours prior to conference check-in) or a final vaccination certificate to confirm that they are fully vaccinated (from a minimum of 15 days prior to the conference).
Upon check-in at the conference, all delegates attending in-person must provide a written confirmation that they have not tested positive or possibly been exposed to the COVID-19 virus within the then prior 14 days
Domestic and international travelers must independently research and adhere to all travel policies and protocols required by airlines, travel providers, and customs and immigration authorities, as applicable. Delegates need to keep themselves updated on current travel policies and protocols as applicable on this link.
Protecting Our Community
Strict compliance with local and national policies, as well as those enforced by the conference venue
A health, safety, and wellness task force consisting of key stakeholders to ensure the highest standards of health and safety protocols
Regular health screenings upon entry to all conference areas
Limited capacity in-person registrations to ensure safe and socially distant interactions with other participants
Contactless registration
Increased use of mobile app to limit physical contact with surroundings
Masks/face coverings required at all times
Strict social distancing throughout all conference areas
Sanitation stations
Daily onsite safety checks and testing may be required
Protect Yourself & Others
Wear a mask at all times, ensuring that the nose and mouth remain covered
Use other personal protective equipment as needed
Practice social distancing
Wash hands with soap and water frequently
Cover coughs and sneezes with a tissue or use the inside of your elbow, immediately wash hands with soap and water
Avoid touching eyes, nose, and mouth
Avoid touching frequently-touched surfaces
Monitor your health, remain alert of any symptoms
Report any suspicion of ill-health to conference authorities immediately
Cooperate with onsite safety checks and testing as needed
Positive Health & Well-Being
In addition to health and safety measures, IC3 is committed to promoting a state of positive well-being for its community.
Flexibility in registration policies
Extended breaks between sessions and events to account for more intentional movement and flow of traffic, ensuring safe social distancing practices
Wellness and meditation sessions to contribute positively to your sense of well-being
All delegates attending in-person must submit either a negative COVID-19 RT-PCR test report (not exceeding 48 hours prior to conference check-in) or a final vaccination certificate to confirm that they are fully vaccinated (from a minimum of 15 days prior to the conference).
Upon check-in at the conference, all delegates attending in person must provide a written confirmation that they have not tested positive or possibly been exposed to the COVID-19 virus within the then prior 14 days period
Domestic and international travelers must independently research and adhere to all travel policies and protocols required by airlines, travel providers, and customs and immigration authorities, as applicable. Delegates need to keep themselves updated on current travel policies and protocols as applicable on this link.
Strict compliance with local and national policies, as well as those enforced by the conference venue
A health, safety, and wellness task force consisting of key stakeholders to ensure the highest standards of health and safety protocols
Regular health screenings upon entry to all conference areas
Limited capacity in-person registrations to ensure safe and socially distant interactions with other participants
Contactless registration
Increased use of mobile app to limit physical contact with surroundings
Masks/face coverings required at all times
Strict social distancing throughout all conference areas
Sanitation stations
Daily onsite safety checks and testing may be required
Wear a mask at all times, ensuring that the nose and mouth remain covered
Use other personal protective equipment as needed
Practice social distancing
Wash hands with soap and water frequently
Cover coughs and sneezes with a tissue or use the inside of your elbow, immediately wash hands with soap and water
Avoid touching eyes, nose, and mouth
Avoid touching frequently-touched surfaces
Practice social distancing
Report any suspicion of ill-health to conference authorities immediately
Cooperate with onsite safety checks and testing as needed
Flexibility in registration policies
Extended breaks between sessions and events to account for more intentional movement and flow of traffic, ensuring safe social distancing practices
Wellness and meditation sessions to contribute positively to your sense of well-being
All attendees shall abide by all rules, regulations, policies, procedures and protocols, whether imposed by the Organizer or legal authorities, and each person must agree to, and pass, any and all health screenings. If any person who is in attendance becomes ill, can no longer participate in a proper manner, or does not comply with health or safety protocols, such person may be removed from the event without any liability to the Organizer.
Schedule
Format: Hybrid conference (in-person or virtual participation)
The Annual IC3 Conference will feature insightful keynote addresses, multiple breakout sessions with separate focuses on the priorities of high school and university representatives, planned networking opportunities, and pre- and post-conference activities.
Most events and sessions will be an integrated experience, with live events in-person at the conference venue and online through our virtual platform from anywhere in the world.
For more information on specific programs, click here.
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Looking for information about last year’s conference?
Program
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Breakfast & Reception Series
Attendees may opt to attend the Breakfast Series and/or Reception Series events, which serve as learning environments to meet and network with representatives of the hosting organization/institution. Attendees at these optional events will:
Benefit from first-hand knowledge from and about the hosting organization/institution
Meet the representatives personally
Network with fellow conference attendees
NOTE: In-person participants must be registered as in-person delegates for the Annual IC3 Conference. Delegates may also opt to participate in these events virtually. Invitations will be sent to select conference registrants. RSVPs are required and these events have limited capacity.
Reception Series
24 August 2022
Hybrid (in-person and virtual)
6:00pm-7:00pm IST • 1:30pm-2:30pm BST • 8:30am-9:30am EDT
Light refreshments/appetizers will be provided. Capacity is limited and early registration is encouraged.
Breakfast Series
25 August 2022
Hybrid (in-person and virtual)
7:15am-8:15am IST • 2:45am-3:45am BST • 9:45pm-10:45pm EDT
Light breakfast and tea/coffee will be provided. Capacity is limited and early registration is encouraged.
IC3 India Awards
The IC3 India Awards celebrate and recognize extraordinary contributions of the high school counselors, schools, universities, admission representatives and organizations based in India. The IC3 India Awards will be presented at the Annual IC3 Conference in August; other IC3 Awards will be announced at the Annual IC3 Festival in December.
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IC3 Pre-Conference Workshops
23 August 2022
Hybrid (in-person and virtual)
10:00am-4:30pm IST
5:30am-12:00pm BST
12:30am-7:00am EDT
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High school delegates may participate in one of these two concurrent workshops on best practices of career and college counseling and admissions processes, organized by the IC3 Institute.
To register for the Pre-Conference Workshops, participants must also register for the Annual IC3 Conference. Delegates may select these as add-on item(s) on their conference registration form. Due to limited space, registration at these events is capped. High school delegates are encouraged to register early to ensure participation, or will be placed on a waitlist.
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Fundamentals of Knowledge and Techniques in Career and College Counseling
Recommended for counselors with fewer than three years of experience
As a new counselor, it is important to understand the elements of holistic career counseling in schools. Counselors need to learn the art of research to stay apprised of developments in career and college counseling, and how to build collective responsibility among key stakeholders for wider impact and effective outcomes. The workshop will be divided into two sessions
Research 101
Understand the art of sourcing materials, navigating and verifying information, and presenting research to students, parents, and others. Learn how to track developments in academic programs, career pathways, study destinations, universities, prerequisites for undergraduate programs, industry, and the world of work, and structure it for use in your practice.
Architects of Student Futures
Understand how to:
Consolidate different types of career counseling activities to build a structured, continuous, and age-appropriate curriculum with clear objectives and outcomes. Learn how to integrate subject teachers, parents, and school leadership, and build their ownership in counseling efforts.
Learn the critical skill of being a facilitator and enabler to build students’ capabilities, confidence, and readiness to make their own informed decisions, moving away from the expectation of having to provide definitive answers.
Access to Specialized Support and Techniques in Career and College Counseling
Recommended for counselors with more than three years of experience
Most resources on career and college counseling have been developed for students who can easily afford and access opportunities. There is an urgent need to provide information and resources for students who do not have access to the same opportunities, and understand how to meaningfully support them in their higher education journeys. The workshop will be divided into two sessions
Access for All
- Bring inclusion and equitable access by expanding your knowledge and building on your counseling approach for students who are first-generation learners, from lower income groups, are differently-abled, or gender non-conforming. This session will look at gauging the culture, support services provided by institutions, financial aid and scholarship opportunities, and best practices of ensuring a rewarding learning experience for students.
The Counselor as Nurturer
- Empathy is an important aspect of being a counselor, helping you address the anxieties, fears, and challenges faced by students and families at various stages of the decision-making process. Learn mindfulness techniques and cognitive frameworks to execute your responsibility with compassion and skill.
Sponsored by
Venue
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Sreenidhi International School, HyderabadAziznagar Village Rd, Near TS Police Academy, Moinabad, Telangana 500075, India
Sponsored by
Venue
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Hyderabad Public School Ramanthapur#3-8-152, A-K, Ramanthapur, Hyderabad, Telangana 500013, India
IC3 Presidential Forum
10:00am-4:30pm IST • 5:30am-12:00pm BST • 12:30am-7:00am EDT
Presidents and senior educators of educational institutions, leaders from industry, businesses and government from around the world are invited to the pre-conference IC3 Presidential Forum. This special event will feature thought-provoking ideas with esteemed speakers from research universities, distinguished schools, businesses, and industries. RSVPs are required.
Attendees (by invitation only)
Senior global university leaders including presidents, chancellors, vice chancellors
Top senior global high school leaders and principals
- Senior government and trade organization leaders
Media personnel
Khajaguda, Nanakramguda Road, Cyberabad, Hyderabad, Telangana 500008, India
University & High School Exhibits
University & High School Exhibits give delegates the opportunity to showcase their institutions to one another during the conference. These events will allow delegates to learn from their colleagues in education and bolster their professional networks for collaborative opportunities.
What to Expect at the University & High School Exhibits
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All high school delegates and university delegates registered for the Annual IC3 Conference will have a table in their respective exhibits (in-person or virtual).
At the High School Exhibits, each high school will have a table, with their representative(s) standing behind the table and displaying their materials. University delegates will visit these tables to interact with high school delegates.
At the University Exhibits, each university/college will have a table, with their representative(s) standing behind the table and displaying their materials. High school delegates will visit these tables to interact with university delegates.
NOTE: These exhibits do not involve students; they are a special opportunity for university delegates to network and speak with the high school delegates, and vice versa. The only people attending the exhibits are conference registrants.
Organizations or consortiums will not have tables at the University & High School Exhibits. Organizations are welcome to participate as conference sponsors in the IC3 Expo (in-person and virtual).
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Recommendations for Your Exhibit Table
Small “drape cloth” (horizontal banner/table cover, suggested 2-foot width) with your high school or university name/logo/branding
Business cards (about 250-350 quantity)
Brochures/printed profiles/materials with information about your school or university (about 150-250 quantity)
Small table-top banners or other small display items to represent your school or university (such as a small sign, mascot, special item) or nominal “giveaways” (OPTIONAL)
Only bring materials and giveaways that are small and lightweight. Remember you will need to be able to travel with all items (as will all other attendees!)
Do not bring large floor-based banners
In general, be mindful of limited space for display on your table – minimal is OK!
High school delegates, bring your school calendar along!
IC3 Fair & Symposium
23 & 26 August 2022
In-person at IC3 Host Schools
8:00am-10:30am IST
1:00pm-3:30pm IST
(two fairs per day)
These high school student fairs for university delegates are hosted in-person at IC3 Host Schools (subject to conducive health and safety conditions for student participation), with 1,000+ students and parents expected per day. Participants will need to make their own transport arrangements to and from the host school.
Universities can register for one or both IC3 Fair & Symposium events as an add-on to their conference registration.
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Host Schools
Venue
23 August 2022
8:00am-10:30am IST
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Delhi Public School, Nacharam
Plot No. 44, Uppal Mandal, 42A, behind BSNL Telephone exchange, Durga Nagar, Nacharam, Hyderabad, Telangana 500076, India
1:00pm-3:30pm IST
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Glendale Academy International Sun City, Bandlaguda Jagir,
Hyderabad, Telangana 500086
26 August 2022
8:00am-10:30am IST
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Silver Oaks International School, Bachupally Campus
Miyapur Rd, Bachupally, Hyderabad, Telangana 500090, India
Host Schools
23 August 2022
8:00am-10:30am IST
Venue
Delhi Public School, Nacharam
Plot No. 44, Uppal Mandal, 42A, behind BSNL Telephone exchange, Durga Nagar, Nacharam, Hyderabad, Telangana 500076, India
Host Schools
1:00pm-3:30pm IST
Venue
Glendale Academy International Sun City, Bandlaguda Jagir,
Hyderabad, Telangana 500086
Host Schools
26 August 2022
8:00am-10:30am IST
Venue
Silver Oaks International School, Bachupally Campus
Miyapur Rd, Bachupally, Hyderabad, Telangana 500090, India
IC3 Expo
24 August: 11:45am-7:00pm IST • 7:15am-2:30pm BST • 2:15am-9:30am EDT
25 August: 8:30am-3:30pm IST • 4:00am-11:00am BST • 11:00pm-6:00am EDT
Reach leaders in education from around the world
Create a meaningful impact on influential leaders in education across the globe by participating as a conference sponsor in the IC3 Expo. Through the IC3 Expo, you can create brand awareness while also playing a critical role in encouraging growth for the counseling community.
The IC3 Expo is held at the site of all networking and lunch breaks through the in-person conference as well as virtually, ensuring maximum exposure and engagement for your institution.
Exhibit Options
2,700 USD per table (four minimum)
Includes: one complimentary Annual IC3 Conference registration per table
Draw additional attention to your exhibit by forming a group of 4 or more geographically linked institutions or organizations. Consortium exhibitors receive a 10% discount on the cost of an individual exhibit table (4-foot length).
2,700 USD per table (four minimum)
Includes: one complimentary Annual IC3 Conference registration per table
Draw additional attention to your exhibit by forming a group of 4 or more geographically linked institutions or organizations. Consortium exhibitors receive a 10% discount on the cost of an individual exhibit table (4-foot length).
3,000 USD
Includes: one complimentary Annual IC3 Conference registration per table
Create a meaningful impact on influential education leaders across the globe by increasing brand awareness with an exhibit table (4-foot length) at the IC3 Expo.
To participate in the IC3 Expo with an exhibit or consortium table, select as an add-on option in the Annual IC3 Conference registration form. Learn more about available conference sponsorships here, or contact partnership@ic3movement.com.
2022 Annual IC3 Conference Expo
The Aha Movement - Atlas Skilltech University - BML Munjal University - ecole intuit.lab school of design & creative strategy - Flame University - Hindustan Institute of Technology and Science - Indiana University Bloomington - KIC UnivAssist - KREA University - Ohio University - Shiv Nadar University - UCL - University Living - University of Liverpool - The University of Western Australia - Vijaybhoomi University
Submit a Proposal/Speakers
2022 Annual IC3 Conference Theme: Access Sub-themes
The proposal submission window for this year’s Annual IC3 Conference has closed.
2023 IC3 Regional Forums Keynote Speakers
Ganesh Kohli
Founder, IC3 Movement
Prof. Sandeep Chatterjee
Professor and Head of Department of Neurosurgery, Vivekananda Institute of Medical Science, Kolkata and Park Clinic, Kolkata
Zafar Sobhan
Editor, Dhaka Tribune
Sponsors & Partners
Sponsoring an IC3 event is a rare opportunity to make a meaningful impact through our mission of counseling in every school, while increasing visibility and brand awareness for your institution amongst an influential group of decision-makers and leaders across the high school and university community.
2022 Annual IC3 Conference Sponsors
Thank you to all of our Annual IC3 Conference Sponsors and Partners for your generous support!
2022 Annual IC3 Conference Sponsors
Host
Co-Hosts
Technology Partner
Opening Plenary + Badge & Lanyard
IC3 Expo Pavilion
IC3 India Awards
IC3 Institute Graduation & Gala Dinner
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University Exhibits
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High School Exhibits
Platinum
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Closing Plenary
Diversity & Access Partner
Pre-Conference Workshops for High School Delegates Level 1 & Level 2
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Gold
Conference Bag
Sustainability Partner
Breakfast Series
Reception Series
Silver
IC3 Presidential Forum
Pre-Conference Workshops for High School Delegates
Content Partners
Student Advocacy Partner
Wellness Partner
Managed By
Host Schools
Be a Changemaker in Your Region: Become an IC3 Host School
Lead the conversation on career and college counseling in your region
Receive IC3 partner branding and acknowledgment on IC3 collaterals and media
Showcase your school’s thought leadership, facilities and school to educators globally
Display your student talent through a performance at the event
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2022 Annual IC3 Conference Host Schools
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The 2022 Annual IC3 Conference Features Exciting Keynote Addresses, Networking Opportunities, and Sessions for High School Leaders, Counselors, Teachers, University Admissions and University Leaders.
5TH Annual IC3 Conference Highlights (2021)
